Policies

Harpelstane has two key controlling policies. 

Risk Assessment Policy: Prior to all events the Event Steward and Seneschal shall revisit the risk assessment process. It will be the responsibility of the Event Steward that the risk assessment mitigations are followed. Where events are held at Historic Scotland sites the issued assessment will be followed unless additional mitigations are identified specific to that event.

Child Protection Policy: The SCA in Harpelstane has a duty of care to safeguard all children involved in any Harpelstane activity and ensure that they are protected from harm. All children have a right to protection, and the needs of disabled children and others who may be particularly vulnerable must be taken into account. The Harpelstane officers will ensure the safety and protection of all children involved at all Harpelstane events through adherence to the Child Protection guidelines adopted by the Harpelstane Seneschal and Officers. 

Guidance on running events in Harpelstane, including the implementation of these policies, has been put together into two documents - currently called the "Harpelstane Training Handbook" and the "Harpelstane Child Protection Handbook". Both of these handbooks together with example risk assessments and the sign in sheet for children at events can be found on thedownload page.


Our Child Protection Policy is in line with the following SCA Board of Director's directive.

(double click to see larger version)

The officers of Harpelstane have also declared their support for this Child Protection Policy  

(double click to see larger version)

Downloads

Below is some of the paperwork that Harpelstane uses to comply with mundane law - for you to download

SelectionFile type iconFile nameDescriptionSizeRevisionTimeUser
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This sheet is for children to be "signed in" to events to allow event staff to be aware when children are on site.    131k v. 1 26 Jul 2013, 07:22 Tara Smith
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Example Risk Assessment - done for Historic Scotland, includes heavy fighting, etc.   152k v. 1 26 Jul 2013, 07:23 Tara Smith
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Example Risk Assessment   90k v. 1 26 Jul 2013, 07:27 Tara Smith
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This policy is to help the SCA in Scotland address the issues of child protection at its public and private events.   1111k v. 1 26 Jul 2013, 07:27 Tara Smith
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This handbook provides an overview of the SCA’s purpose, values, and structure, together with the roles and responsibilities of event staff and other volunteers within the SCA when acting in an official capacity   838k v. 1 26 Jul 2013, 07:28 Tara Smith
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This is for parents/guardians to give or deny permission for Harpelstane to use pictures of their children on the Harpelstane website, FlickR account, etc.   36k v. 1 26 Jul 2013, 07:28 Tara Smith
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Word vie of PDF - Risk Assessment for Historic Environment Scotland.pdf  77k v. 1 27 Apr 2016, 07:31 Tara Smith
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This document applies to any Harpelstane event where an event is defined as a demo, a recruiting event or an event that the public have access to.  146k v. 1 27 Apr 2016, 07:30 Tara Smith
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This sheet confirms that the event team have read and will abide by the Harpelstane Child Protection Policy.   127k v. 1 26 Jul 2013, 07:28 Tara Smith